Posts in Invitations
How to Make a Guest List
 

You might be using WeddingWire, TheKnot, or a number of other sources for your wedding planning. If so, you should be able to create and export your guest list from those sources. Google sheets is another great option. Excel or Numbers (Numbers is only on Mac) are also both perfectly fine! Throughout your wedding you are going to be using this list a lot! You can create extra columns to indicate Thank You notes sent (and what they gave you!), seating assignments, how many guests will be attending from their group, and more!

Using a spreadsheet style guest list will help keep things consistent, and orderly as we move forward to complete your project. I will download your sheet after you submit it, so if you make any changes, be sure to shoot me an e-mail.

The more columns the better, but definitely separate out:

Separate your spreadsheet into the columns:

Guest
Street Address
City
State
Zip code

You can create separate columns for Salutation and add a second street address for apartments or P.O. Boxes too.


For both custom calligraphy projects and digital printing it’s important that all of the addresses are consistent and free of spelling errors. Here’s a few tips on polishing your guest list, what kinds of things get overlooked, and how you help your invitations go through the mail and to your guest’s homes. Questions about etiquette when addressing your guests?

  1. Spell out states, roads, avenues, streets, etc.

    This is an elegant touch that will give your envelopes finesse

  2. Know some doctors? Use Dr. in place of Mr. or Mrs.

    Doctors went through a lot of med school. Other salutations to be aware of: Honorable (for officials including judges, or people holding an office), and Miss (for ladies under 18).

  3. Know a Jr., how about a Sr.?

    Junior, senior, and all of the roman numerals. Fun fact: I’ve done an address for a 6th generation (I think it was William [last name] VI).

  4. Be consistent

    Use our guide on how to address your guests, and make sure to be consistent with it throughout your guest list.

 
Guest List Etiquette
 

There are a lot of ways to address people, especially today, and sometimes what is traditional and formal, just doesn’t feel as personal.

Weddings have changed a lot over the past decade, and the type of event you are planning can help you quickly determine how you want to address your guests, because let’s face it, there are enough more complicated decisions you’re having to make right now. Here’s a quick reference.


Etiquette for Addressing Your Guests

Traditional Guest Addressing

Emily Post has the most comprehensive guide for breaking down your most traditional guest addressing. You can’t go wrong with tradition—

Semi-Formal

Married Couple

Mr. and Mrs. John and Anna Smith

Families

I suggest sending a separate invitation for anyone in a family that is over 18, but still lives at home.

The Jones Family
or
Mr. and Mrs. John Jones and Family
or
Mr. and Mrs. John Jones
Lilly, Doug, and Collin

Single

Ms. Laura Edward

For younger ladies, under 18 address as:

Miss Lilly Jones

Dating

Address the guest who you are closer with first regardless of male/female
Ms. Anna Smith and Mr. John Wallace

Divorced

This is a tricky one, and you may want to consult a parent on their preference for this one. Some divorced women still prefer to be addressed as Mrs. You may want to ask if they go by their maiden name since their separation
Ms. Diane Pearson


Widow, not remarried

Mrs. Rachel Walker


Creating a Guest List

Build a List that You Can Repurpose

This is a quick reference. For more details on creating your guest list

  1. Create your list in Excel, or export it from The Knot/WeddingWire to a spreadsheet.
    Have columns for: name, street, apartment, city, stateand zip code. If you are able to separate them all out, it makes your list easier to use for a variety of purposes beyond envelopes.

  2. Be sure that each column shows the name and address exactly as you'd like them to appear on the envelopes. ex. Mr. and Mrs. John Smith.

  3. Always spell out states. Always.

  4. I also recommend spelling out roads, avenues, circles, drives. It will look so much more complete when your guest’s receive them.

  5. Proofread your list carefully! Someone always moves while you're trying to get your invites out–that's ok and we can fix that... just make sure all of the cities line up with their zip codes and the street address and apartment number are correct. 

 
What is the Process for Invitation Design?
 

While our process can be broken down into three chapters, custom invitations sometimes require custom processes too. Communication is always the top priority, and how we ensure that you will have an invitation suite unique to you that you love.

No. 01 | Design Consultation

This is a phone call to understand your style and design plans. After the phone call, I will send you my questionnaire to collect the important details such as how to spell your names and create wording for your invitations and details cards.

waxseals

No. 02 | Artwork & Proposal

Part two of the process shows you artwork and layout ideas. The proposal will outline all of the details your suite could include: handmade papers, silk ribbons, wax seals, and so many other possibilities. This will be your first look at the actual design of your invitations before we begin proofreading them.

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No. 03 | Your Vision Comes to Life

Once invitations are thoroughly proofread, we oversee all printing and production of your stationery. We work with professional printers that specialize in printing invitations with letterpress and foil printing. The majority of our digitally printed invitations are printed in our studio using some of the best printers on the market.

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Interested in working together?

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Wedding Date
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Choosing the Best Printing Method for Your Wedding Invitations
 

Choosing the best printing method will depend on when you need your invitations to be delivered, how much you have budgeted, and the design or style you love.

You probably didn’t know, but next to the quantity of invitations you will order, the printing method you choose will influence the cost of your invitations. You’ll quickly be able to know which printing method is right for your project based on cost, timeline, and artwork.

Learn more about when to send your invitations 

Each printing method has different strengths and weaknesses. Digital printing can look like original artwork, or a long-lost love letter. Letterpress turns into a keepsake, something tangible. Foil printing is truly metallic, and can be printed on so much more than paper.

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Digital Printing

Cost: $
Timeline: 2-4 weeks from approving your final proof
Why do I love it
When digital printing is done on high quality paper, it will look like each piece was done by hand—not printed. We take this into account when designing for a digitally printed invitation suite to make the artwork look like a true work of fine art.

How it works
This method is probably the most familiar to all of us. Put the paper in the printer, and out pops the artwork magically on the page. There’s a little bit more to it though, good digital printing happens when the machine is tuned to perfection. It takes an experienced and watchful eye to customize the settings for each job, and keep them consistent throughout the entire production of your invitation suite. Because of this, we do almost all of our digital printing in-studio to ensure the highest and most consistent quality we can.

Consider This
The most important consideration is the kind of paper used. High quality cotton papers can make artwork look like each piece was done individually by-hand.

crosskeys-vineyard-letterpress

Letterpress

Cost: $$
Timeline: 6 weeks from approving your final proof
Why do I love it
It gives your invitations dimension, meaning they don’t feel two-dimensional like a flat piece of paper, they feel three-dimensional… more like a keepsake.

How it works
We’ve all heard of the printing press right? That innovation that changed history by making information sharable through books and newspapers (which are almost extinct today). Using similar printing machines as back then, letterpress printed invitations trumpet these early and important printing methods.

First, a plate is ordered and made, this can take 1-2 weeks. Artwork is raised off of the plate like a stamp, but these stamps aren’t made of rubber, they are made of hard plastic. During printing, weight is applied to the plate as it’s pressed into the paper. It takes a lot of force to

Consider This
Only one color can be printed at a time on the press, and each color needs it’s own unique plate. Adding multiple colors can quickly make your invitations expensive.

goldfoil

Foil Printing

Cost: $$$
Timeline: 6 weeks from approving your final proof
Why do I love it
You can print on any color and texture of paper, such as velvet or wood (and so many others).

How it works
Like letterpress, foil printing uses a plate and a printing press machine. Foil printing adds another component to the printing process though: Heat, and metallic foil. Plates have to be made from metal, and are heated to around 220 degrees during printing. When the metallic foil is sandwiched between the hot metal plate and the paper, the foil is pressed into the paper permanently leaving you with foil printed cards that have a three dimensional feel.

Consider This
Foil printing is priced by the size of your card, not by how much foil is used. Doing two printing methods on your invitations will actually cost you more not less than printing the whole card in foil.

 
InvitationsStaci Cullen