How to Make a Guest List

 

You might be using WeddingWire, TheKnot, or a number of other sources for your wedding planning. If so, you should be able to create and export your guest list from those sources. Google sheets is another great option. Excel or Numbers (Numbers is only on Mac) are also both perfectly fine! Throughout your wedding you are going to be using this list a lot! You can create extra columns to indicate Thank You notes sent (and what they gave you!), seating assignments, how many guests will be attending from their group, and more!

Using a spreadsheet style guest list will help keep things consistent, and orderly as we move forward to complete your project. I will download your sheet after you submit it, so if you make any changes, be sure to shoot me an e-mail.

The more columns the better, but definitely separate out:

Separate your spreadsheet into the columns:

Guest
Street Address
City
State
Zip code

You can create separate columns for Salutation and add a second street address for apartments or P.O. Boxes too.


For both custom calligraphy projects and digital printing it’s important that all of the addresses are consistent and free of spelling errors. Here’s a few tips on polishing your guest list, what kinds of things get overlooked, and how you help your invitations go through the mail and to your guest’s homes. Questions about etiquette when addressing your guests?

  1. Spell out states, roads, avenues, streets, etc.

    This is an elegant touch that will give your envelopes finesse

  2. Know some doctors? Use Dr. in place of Mr. or Mrs.

    Doctors went through a lot of med school. Other salutations to be aware of: Honorable (for officials including judges, or people holding an office), and Miss (for ladies under 18).

  3. Know a Jr., how about a Sr.?

    Junior, senior, and all of the roman numerals. Fun fact: I’ve done an address for a 6th generation (I think it was William [last name] VI).

  4. Be consistent

    Use our guide on how to address your guests, and make sure to be consistent with it throughout your guest list.